Privacy Notice and Cookie Statement
Scottish Assessors’ Portal Privacy Notice
This privacy notice explains how your local Assessor collects and uses personal information about you through www.saa.gov.uk to help deliver services efficiently and effectively.
Each of the 14 Scottish Local Assessors work together to develop, deliver and maintain the Scottish Assessors’ Portal. This is to provide a single online access point to Valuation Roll and Council Tax information on a Scotland-wide basis, sourced from the locally managed and maintained databases held by each of the Assessors.
Each of the 14 Scottish Local Assessors is the Data Controller for the Personal Data collected via the Portal for their own statutory area. Further information about your Local Assessor is available here – www.saa.gov.uk/assessors-links/
Please refer to the Privacy Notice for your local Assessor. Further information on the Portal and how it works is available here – www.saa.gov.uk/about-the-portal/
There are currently 14 Scottish Local Assessors who have been appointed by their respective Valuation Authorities in accordance with the Local Government etc. (Scotland) Act 1994 and the Local Government Finance Act 1992.
Local Assessors upload information to the Scottish Assessors’ Portal website www.saa.gov.uk which is a single information source for the Valuation Roll and Council Tax Valuation List. The Portal may also contain guidance on Electoral Registration.
Each Assessor is the Data Controller for the information gathered in connection with their statutory functions and any personal information gathered is governed by the Data Protection Act 2018. As such, please refer to the Privacy Notice of your own Local Assessor, where you will find further information on how your Personal Data is used, as well as your rights under data protection legislation.
Please refer to the Privacy Notice for your local Assessor. More information on Local Assessor Privacy Notices can be found at www.saa.gov.uk/privacy or by visiting the home page of your Local Assessor.
Cookies are small text files placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide website usage information.
Cookies are used by the Assessors’ Portal to collect standard internet log information on visitors to the website. The information on how visitors to the Assessors’ Portal website use the site is used to compile statistical reports on website activity and to help inform decision making regarding improvements to the website.
Cookies are not used to identify individuals using the Assessors’ Portal website and the website does not require Cookies for the general running of the site. It is only when you complete a form that requests personal information, or if you email the Scottish Assessors Association, that you can be identified.
The table below explains the Cookies used by the Assessors’ website and the purpose for which they are used. Click here for an overview of privacy at Google.
|_ga||To distinguish users and establish if they have visited the website before.||2 years from date set.|
|_gat||To distinguish users and establish if they have visited the website before.||1 minute from set.|
|_gid||To manage the rate at which page view requests are made.||24 hours from date set.|
|dev_cookie||To record interaction with the cookie consent banner displayed at the top of the page.||1 year from date set.|
|PHPSESSID||This cookie is essential and is used to store non-personal information about site searches. It is also used for online transactional services (for example Online Rent Returns), to allow the user to leave a session and then return later at the point where they left.|
Use of IP (Internet Protocol) Addresses
www.saa.gov.uk collects IP Addresses to help detect and prevent abuse of or attacks on the online service. IP Addresses are also used to perform aggregate analysis on the use of the service and to inform future improvements. We do not combine your IP Address with any other information gathered that may allow us to identify you as an individual.
Personal Data will only be held on the Portal itself for a period of 3-months. However, you should refer to the Privacy Notice on your own Local Assessor as your Personal Data will be held by them in accordance with their legal obligations and in line with statutory retention periods.
Data Protection Officer
Each Assessor is a Data Controller with an appointed Data Protection Officer who can advise on all aspects of the shared portal data. I encourage you to contact the Data Protection Officer of your own Local Assessor regarding any queries you may have about how your personal information is used.
A Data Protection Officer, as detailed below, has also been appointed for SAA purposes.
The Robertson Centre
16 Glasgow Road
Email [email protected] or telephone 0141 487 0626.
Queries or Complaints
If you have any queries or complaints, please contact your Local Assessor in the first instance. Contact details are available here – www.saa.gov.uk/assessors-links/
If your query or complaint relates specifically to this website, please contact our Data Custodian by email to [email protected] or by telephone to 01292 612221. However, if you remain dissatisfied you have the right to lodge a complaint to the Information Commissioner’s Office. The contact details are:
Information Commissioner’s Office
Tel: 0303 123 1113 (local rate) or 01625 545 745 (if you prefer to use a national rate number) or visit their website at: https://ico.org.uk/concerns
Changes to this Privacy Notice
Our Privacy Notice is regularly reviewed. This Privacy Notice was last reviewed on 9 July 2023.